Thing 22: SlideShare

SlideShare is another example of Office 2.0. This resource is a collection of presentations that people have created and then uploaded onto this website for other people to see. It can be a great source of inspiration and an opportunity to share your presentations with colleagues. The following presentation highlights some of the features and capabilities of SlideShare.
The penultimate 'Thing' for you to do is go to SlideShare have a look at this resource and see if you can find anything related to social media or any of the tools we have investigated over the 23 things course to date. Have you found any useful presentations? How useful could SlideShare be for you?

Thing 21: Google Docs

Google Docs is a free online word processor, spreadsheet, form builder, presentation tool and drawing software to name a few. The great thing about this resource is that it is easily accessible and multiple people can contribute to a document in real time. You can either upload a document from your computer or create a document from scratch on Google Docs. The following video provides a short introduction to Google Docs.

To complete Thing 21 you will need to create a document using Google Docs and share it with other 23 things participants. The step-by-step instructions can be found here to help.

Optional Extra
There are other alternatives to Google Docs available that you may want to explore including Microsoft LiveBuzzword and Zoho.

Thing 20: Editing Wikis

One Office 2.0 tool that promotes collaboration from multiple users is a wiki. The word 'wiki' is Hawaian for fast and the idea behind the concept of a wiki is that lots of different people can collaborate and generate content online and potentially over a short space of time. The following video provides a short introduction to wikis.

There are numerous ways wikis can be used including providing links to useful resources or tutorials and working as a group on a project to name a few. 

For this 'Thing' there is an option of two tasks.

  1. One wiki that we are looking at this week is the UK Library Blogs wiki. This resource is a great signpost to blogs from other libraries and library professionals. It can also be used to promote your blog. For Thing 20 you need to add your blog to the UK Library Blogs wiki by following the step-by-step instructions. OR
  2. Have a look at Wikipedia and edit an entry. For a number of pages you do not need an account - for further information have a look at these step-by-step instructions

Optional Extras
There are lots of different wikis - have a look through some of these links to see how other people are using wikis.
  • Library Success Wiki - this was set up as a best practice wiki about work taking place in Libraries.
  • Library Wikis - links to examples of wikis used in mainly American Libraries. 
In addition there have been a number of wikis set up for specific projects including the Library Routes project (a wiki linking to blog postings from library professionals about how they got into Libraries and how their career has developed) and the Library Day in a Life project (a wiki linking to experiences of Library people over a specific week).

Introduction to Office 2.0

What is Office 2.0?

Image by Flickr user mansikka.
Office 2.0 is a term used to describe web-based products that can be used as an alternative to traditional desktop applications. Rather than using Word, PowerPoint and Excel on your own computer– we now have the option to use products and services provided over the internet (sometimes referred to as services available via the 'cloud'). These alternative tools are easily accessible from any machine and operating system at any time.

Office 2.0 sits neatly within the concept of web2.0 encouraging collaboration and sharing resources. Examples of Office 2.0 tools includes collaboration on wikis, sharing presentations on SlideShare and working together on documents using Google Docs to name a few.

Advantages of Office 2.0

·         The tools are often free.
·         Resources are easily accessible – and if there was a problem with your computer you could still easily access the resource from another machine.
·         Office 2.0 is really useful for collaboration – people can share documents without having to worry about the format/version of the document they are working on. It is also possible for more than one person to work on the same document at the same time.
·         Low maintenance of the software – you do not have to worry about upgrades, security patches etc. The online provider will do that for you.

Potential disadvantages of Office 2.

  • Privacy can be a concern - you do control access to the documents - so you can determine who you are sharing them with. However you may not be comfortable sharing your resources online via another company's server.
  • Internet access - in order to use Office 2.0 resources you do need to have access to the internet - and your experience of using these tools may be effected by the speed of you connection etc. 
This week we will be looking at several Office 2.0 tools including wikis, Google Docs and Slideshare. 

Things 18 and 19 – Multimedia Sharing – Creative Commons and YouTube

These next two things will look at how you can find and share images and videos with others. Around 5,000 images per minute are being uploaded onto Flickr, and this huge collection can be a great resource for finding arresting and beautiful images, many of which are free for you to download, save, and reproduce with a creator attribution.

Thing 18 - Learn about using images licensed under Creative Commons

What makes Flickr so useful, including for libraries is that many images are licensed for reuse under Creative Commons, a licensing scheme designed for the social web. Unlike professional photographers, many Flickr users don’t make a living out of their images and are happy for others to make use of them. Best of all, you don’t even need to sign up for an account to reuse images from Flickr: you can search for Creative Commons-licensed images and download them straight away. These images can be used in presentations, posters, flyers, websites and of course, on your 23 Things blog!

Remember that unless an image is explicitly designated as reusable under Creative Commons or another licensing scheme, you should assume that it is copyrighted and not available for downloading, saving or reproducing.

Please follow these Step-by-step instructions for searching for images licensed under Creative Commons. Try searching for an image and add it to your blog post.

As you are already registered with Flickr (from Thing 17), if there is an image you really would like to use which does not have a Creative Commons license, you can always take the opportunity to contact users to request special permission to use an image. They may be happy to oblige!

Further reading:
Copyright information (Flickr)
A Complete Guide to Finding and Using Incredible Flickr Images (Skelliewag blog)

Optional Extras:
1. There are plenty of other image banks available, including flickrCC a search engine designed to find only Creative Commons-licensed material on Flickr. There is also Warwick Media Library, an in-house image bank created for anyone who may require images of the university for commercial or publicity material. Why not explore these or a few more?
2. You can also allow others to use your images like this – try changing the rights settings for one of your photos by going to its page (click on the photo in your Photostream to go there), then click on ‘edit’ next to the ‘© All Rights Reserved’ message in the bottom right of your Flickr page (under Owner Settings). This will then open another window which will enable you to add a Creative Commons license to your image. For instance, if you choose Attribution-NonCommercial-ShareAlike Creative Commons, then only non-commercial entities can use your image, they must give you credit for it, and whatever they create from it must be shared in the same way.

Thing 19 - Find and share library instruction videos on YouTube
YouTube is a video sharing site, hosting thousands of videos, created by both amateurs and professionals. Anyone can view videos on YouTube. However, in order to upload videos or to benefit from the site's "social" features users need to register for a free account. For the purpose of 23 Things you do not need to register.  There is a huge amount of content on this site, all available to search and share with others, and libraries have started to use this service by uploading walk throughs of their facilities, user guides and other promotional material. A good example is The British Library, who have their own YouTube ‘channel’, where you can access a variety of films.

YouTube EDU brings together YouTube content from Universities around the World, which you can search in. Although most of the channels on YouTube EDU are currently in the USA, you will also find universities in the UK, Australia, Canada and elsewhere. For this Thing you are asked to browse YouTube, search for library instruction videos, and when you find something of interest, share them with the other 23 thing-ers by adding them to your blog. To do this, follow the instructions at the end of the step-by-step guide for this post.

Some of you may already be familiar with some of these, but here are some amusing (and quite silly) library-related videos from YouTube to get you started:
CSI: Library Instruction (mockumentary of a bad library instruction session by UTLibraryInstruction)
Study like a scholar, scholar (Harold B. Lee Library promo)
Cookie Monster in the Library (Sesame Street!)

Don't forget to write a blog post about your experiences with Creative Commons and YouTube, including the tags ‘Thing 18’, ‘Thing 19’, ‘Creative Commons’ and ‘YouTube’.

Thing 17 - Multimedia sharing – Flickr

For Week 7 we will be looking at multimedia sharing, using online services to enable you to manage and share images and videos. Things 17 will show you how to set up a Flickr account and how to upload images, and Thing 18 will explain Creative Commons licensing, and images licensed under this can be used by you. Thing 19 will look at YouTube, giving you and opportunity to see how libraries are using YouTube to share tutorials and information (you will not be expected to create an account in YouTube or upload any videos for this thing!)

So what is Flickr?

Flickr is one of the earliest and most popular photo sharing websites. It was started in 2004, and was later purchased by Yahoo! When you create a Flickr account you can log in using Yahoo! credentials, if you have a Yahoo! email account, or alternatively you can set up an account using your Google ID. For the purposes of 23 Things, you will be guided to set up with your Google ID.

Online photo sharing sites have numerous advantages over keeping pictures on your hard drive at home:

• They don’t take up space on your computer’s hard drive
• They make it easy to share pictures with others
• They provide a repository of images you can use in your blog or Twitter
• You can add tags to your photos to organize them and enable easier searching
• If you choose, they can offer worldwide exposure to your work
• You can also find other peoples images, which are allowed to be used by you on your own blog etc. More about this will be looked at in Thing 18.

Among potential concerns of using a site such as Flickr are privacy and copyright concerns, although the concept of Creative Commons is one way to enable “fair” use (see Thing 18). You can also control the access to your photos so you can decide who is allowed to view each individual photo. There is also a Flickr help page for privacy questions. Links to other services make it easy to edit your images, embed them in your blog, or order products from them like reprints or calendars. There is now some overlap with other services as photo sites, including Flickr, also let you share videos.

Libraries using Flickr
Many libraries, museums and archives have Flickr accounts through which they publicise aspects of their collections, including the British LibraryPlymouth Libraries have used Flickr to promote library events, while the National Library of Scotland has uploaded images from its collections, many of which can be saved under Creative Commons (more about this in Thing 18). The Library of Congress even uploaded a set of 'mystery pictures' and successfully asked Flickr users to help identify them.

Warwick using Flickr
Warwick Arts Centre have their own Flickr photostream which they use to record and promote events, and the redevelopment of the Butterworth Hall. WMG have a photostream for their MSC programme.

Thing 17 - Create a Flickr account and upload some images.
Please download the step by step instructions to get started! Once your account is activated try uploading some photos and adding tags. If you don't have any pictures to upload and would like some sample ones to work with, please go to the folders I Drive/Library Pictures/Building, I Drive/Library Pictures/2010 Marketing Images or I Drive/Library Pictures/Remodelling, all available on the ‘I: drive’ (the shared library user drive) in the Library Pictures folder. These folder contains a number of images of Warwick campus which you are welcome to use to upload and share. Ideally though, it would be great for you to add your own images.

Finally, don't forget to write a blog post about your experiences with Flickr, including the tags 'Thing 17' and 'Flickr'.

Further reading:
Why should librarians care about Flickr? (Librarian in Black)
How to make Flickr work for your library (
Libraries using Flickr (Information wants to be free)

Optional extras:
1. Personalize your profile by adding a picture.
2. Share your photos with the UoW 23 Things group on Flickr. The instructions are at the end of the step-by-step-guide. Please share images of the university and/or the Library in this group, so we can create a group of images around this theme.
3. "Geotag" some of your pictures to indicate where they were taken. To do this, go to the individual photo's page, then click on "Add this photo to your map" under Additional Information on the right side of the page. To look at photos from various locations around the world, choose "Places" from the Explore menu at the top of your Flickr home page.

It’s also worth having a look at the Flickr blog, which showcases current photos and themes posted by users. As you can probably tell by now, Flickr is a huge service with a lot more features than are included here. The Flickr tour will give you an overview of what else it can do.

Having problems registering with Diigo?

We've heard from a few people who have had problems registering with Diigo. What happens is you sign up but never get sent the authentication email. So far everyone who has had this problem has registered with their Warwick email.

Here are some alternative solutions for you so that you can still do thing 14:

  • register with a personal email account
  • log in with another, existing account e.g. Google
  • try a different social bookmarking site e.g. Delicious [if you choose this option you may want to note that there is some uncertainty surrounding the future of Delicious, while it is still fully functioning at the moment we can't guarantee it will always be so]
Whatever you choose, please remember to blog about your experiences.

Things 15 and 16 - Endnote Web and Zotero

Bibliographic or Reference Management Software tools.

Things 15 and 16 are all about bibliographic or reference management software packages. We’re going to have a closer look at Endnote Web and Zotero. If you decide that you want to start using either package, you will need to register and create an account. However, Things 15 and 16 do not require you to register.

You may have heard or been asked about services such as Endnote, Endnote Web, RefWorks, Reference Manager, Zotero or Mendeley, to name but a few. For the purposes of 23 Things, we just want to raise your awareness about what these tools do and how our staff and students may make use of them.

So how do these tools work?

Anyone undertaking any level of research needs to collect, store and manage the references they are finding as a result of their searching. Pre-computers, a common way of dealing with references was to use index cards and have a manual file on your desktop. With the advent of PC’s, it became possible to create lists in Word or Excel. However, researchers still needed to manually format the references in the required referencing style for each document. So, if you submitted an article to a journal that used the Harvard style of referencing and it was rejected, and you then re-submitted it to another journal that used the Vancouver system, the references had to be manually re-formatted.

In an online world there are different obstacles. You may print off the full text of an article, save it as a PDF file, email it to yourself. So, you have the full text but the bibliographic details that you need to cite the references and create a bibliography are stored in different places and are difficult to retrieve.

Bibliographic or Reference Management Software tools go one step further and allow you to create your own database of useful references. The idea is that you save and store the bibliographic details (and sometimes the full text) of the references you have found whilst researching a topic, be they articles, books, conference papers or web sites, effectively creating your own personal database. You can then search and sort the references.

The clever bit is that you can then connect between your chosen package and Word to create a customised bibliography in your preferred referencing style at the end of your document. If you change your mind about what referencing style you want or need to use, you can quickly reformat the references with a couple of clicks.

As you can imagine, these products are very popular with students, especially postgraduates and final year undergraduates writing theses and dissertations. Although some people are disappointed when they realise that they still have to write the actual essay!

Bibliographic Management Software tools have traditionally been subscription services, restricted to desktop PCs, which has meant that people can only use the software from on campus – or have had to purchase their own copy, for example Endnote and Reference Manager. Over the last few years, some of the bigger companies have produced web based versions, such as RefWorks and Endnote Web that organisations can subscribe to, allowing off campus access. With the advent of Web 2.0, a number of freely available, open access packages have been developed, such as Zotero and Mendeley.

The University currently subscribes to Endnote. Staff and students can access Endnote X4 from any University PC. This is the full version of the software. We also have access to the web version – Endnote web. This is the version that Academic Support staff promote and provide training on. Thing 16 will introduce you to our Endnote Web page. We are currently running weekly training sessions in the Training Room (you may have seen our advertising via the Library’s Twitter and Facebook services and the plasma screens) – feel free to come along!

Thing 15: Zotero.
Zotero is a freely available reference management tool that is available for use with the Firefox browser. (They have just launched a standalone version that does not require Firefox). Zotero allows you to tag and share your references.
Watch this short screencast, explaining how Zotero works:

Thing 16: Endnote Web.
This is the version that the University subscribes to. Familiarise yourself with our Endnote Web page and the support that is available to staff and students.

The workbook will take people through creating an account, adding references and creating a bibliography. The Endnote Web Filters section provides instructions on how to send references from our various databases to Endnote Web.

Optional extra.
Create your own Endnote Web account and work through workbook to gain a better understanding of the software.

Thing 14 - Diigo

Week 6 is all about getting organised by effectively storing, managing and sharing the information you have found.

We will look at 3 different tools:

  • Diigo
  • Zotero
  • Endnote Web

All of these resources will help you to store different types of information and save you time in re-finding them. Endnote Web and Zotero go one step further and will help you to create customised bibliographies/reference lists. Thing 14 is covered by this blog post and will involve investigating Diigo. Things 15 and 16 will follow in the next post and will look at Endnote Web and Zotero.

Diigo (Digest of Internet Information, Groups and Other Stuff)

Are you fed up of finding good websites and then not being able to re-find them? Do you want to share useful websites with your colleagues? Then Diigo could be for you! Diigo allows you to save and share your favourite websites. It works in a similar way to the Delicious service that some of you may be familiar with (but Delicious is up for sale and faces an uncertain future).

With Diigo you can:
  • Bookmark your favourite websites and then access them from any PC that you login to.
  • Tag (or index!) your favourite websites so that you can easily search for them later on.
  • Highlight or annotate your chosen websites, making notes that will be there the next time you visit the site.
  • Share your favourite websites with colleagues. You might want to think about sharing sites across your team.
  • Search for websites and view other people’s reviews and comments.
Thing 14: Create a Diigo account and download the Diigo toolbar. Please download the step by step instructions to get started! Once your account is active, bookmark some of your favourite web sites and add some tags and /or highlights.

Optional extra:
Share your favourite websites with a colleague.

A little reminder about blogging

As we hit the half way point I just wanted to give you a little reminder about blogging. For us to be able to keep track of your progress on the programme we need you to blog about each and every thing. You can write individual posts for each thing, or one post on all the things from one week - it's up to you.

library tags single by donovanbeeson, on Flickr
Creative Commons Attribution-Noncommercial-Share Alike 2.0 Generic License  by  donovanbeeson 

The best way to help us, especially if you're writing one post covering multiple things, is to label, or tag, your posts. To do this enter your tags into the Labels box that at the bottom of every new post e.g. thing 1, thing 2 etc.

If you want to go one step further you can also add the labels to the sidebar of your blog (like we have done here). To do this follow the steps below:

  • From your blog's dashboard choose the 'Design' tab
  • Click the 'Add a gadget' link in the sidebar
  • In the basics list you will find 'Labels'. Add this and then choose how you want your labels to sort and display in your blog's sidebar.
  • Finally, and most importantly click 'Save'
  • Back on the Design tab you will also need to click 'Save'
  • Check your blog to see that your labels are displayed as you wanted.

Thing 13 - a time for reflection

It is week 5 and that means we are half way through the programme.

This week we haven't got a new site for you to explore. Instead, all we're asking you to do is write a blog post reflecting on your journey through the programme so far.

Some things you might like to consider are:

          • Which thing have you found most useful so far?
          • Do you feel more confident online using social media sites?
          • How can you apply what you've learned to your work?
          • Does this style of delivery suit your learning style?

And finally, a reminder that there is a 23 Things drop-in in the Training Room on Wednesday 9 February from 14:00 - 16:00. Come along if you have any questions, or want any help from the team, or if you just want a quiet place to catch-up on your things.